Committee Meeting March 2008

Minutes of the Committee Meeting held on Monday 31st March 2008 at Woodley Hall, Romsey

Present: Jane Field, Greg Roulston, Paul Bradley, Lynne Whitaker, Keith Stone, Heidi Williams, Nick Berryman

Apologies: Julia Abab, Gill Callus, Liz Slade, Tony Peelo

Minutes of the last meeting were approved.

Matters arising were:a

a) Club Constitution – this is to be discussed as the first agenda item at the next committee meeting to ensure sufficient time for discussion.
ACTION: Session Leader to circulate revised draft to committee members before next meeting. Secretary to add to Agenda.

b) Flags have now been ordered and are due for delivery end May.

c) Incident reporting form has been produced and will be included in Session Leader’s file to be available at training nights.

d) Maps of all training routes have now been laminated and will be held in the Session Leader’s file – to be on hand at training nights.

e) Notices advertising RRR at Woodley Hall and Romsey Sports Centre have been updated, but contact details on door of Woodley Hall are still out of date.
ACTION: Secretary to ensure details are updated

Session Leader:

Risk assessments of training routes are now virtually complete and will be held in the Session Leader’s file.

There was a discussion regarding the need for more members to be qualified to help with training sessions. The Club would be willing to contribute towards the cost of study for either the Fitness in Running and Walking or Level 1 Coaching Certificate
( subject to approval by the Committee).

The Session Leader agreed to publicise this opportunity in the next newsletter, inviting members to register their interest.

The Session Leader intends to complete a basic First Aid course and the committee agreed to fund this, as well as her recently completed Coaching Course.

In addition to the Monday and Thursday sessions, the Treasurer and Kit Secretary intend to arrange some Saturday morning sessions at the track in Southampton.
ACTION: Treasurer to publicise details at training nights, and also to send through information to Webmaster so it can be added to the website.

Membership:

2 new membership applications have been received, taking the total of current members to 93.
The following applications were nominated by the Fixtures Secretary and seconded by the Newsletter Editor:

Jo Slade
Ian Whyton

Two further newcomers have expressed interest in joining and their applications will be submitted at the next meeting.

Kit:

Stocks of Ladies Vests are running low and will need to be re-ordered.
It was suggested that, where possible, a few spare vests should be on hand at RR10 fixtures for new members arriving without Club vests. The Fixtures Secretary offered to take responsibility for this.

All kit is now promoted via the website and can be ordered via an e-mail link.

The Session Leader will also remind lady members that there is an option to order crop tops directly from WASP ( made to measure).

Social:

Entries have now closed for the Pasta Party, with 41 members due to take part.

Home runs in prospect so far are:

June – hosted by Pete Good
July – hosted by Paul Bradley.

Ideally need two more volunteers to host events in August and September

Press Secretary:

Nothing specific to report – press coverage still excellent.

The Newsletter Editor again requested that good photography should be supplied to the Press Secretary to accompany press releases..

Fixtures:

RR10 League is due to start shortly – Fixtures Secretary to encourage new members in particular to take part. Cheque for Romsey participation has been sent to Hardley.

The Fixtures Secretary will also publish the rules of the Pentathlon in the next newsletter and on the website.

The website will continue to be updated monthly with fixtures.

The Miles of Miles event is on 18 June – we need to organize teams in advance this year to ensure everyone gets the opportunity to run. The Fixtures Secretary will organize team lists in advance of the event.

Treasurer:

The general account currently has a balance of £2920 which is a healthy position.

It was agreed that we could afford to allocate more money towards prizes for the Braishfield Beer Race this year, which will hopefully encourage ongoing participation in the event. The Session Leader will discuss options with the Race Director.

Newsletter:

The March newsletter has been dispatched with many members opting to receive the newsletter by both e-mail and as a hard copy.
Contributions for the next issue are requested by the first week in May.

Any other business:

1) The Beer Race committee currently consists of only 2 full time members. We need other members to become involved and in particular we need a volunteer to act as Chief Marshal on race day which is15 June.
ACTION: All Committee Members to promote the race and encourage members to become involved.

Date of next meeting

The next committee meeting is scheduled for Thursday 15th May at Romsey Rapids.

( The Treasurer and Newsletter Editor registered their apologies for this date.)

The meeting closed at 8.45 pm.